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View, search and filter entries

Content entries are created from content types and are stored in a project. You can view entries in the Entries listing screen.

Entries listing screen

  1. Press Content Types & Entries in the sidebar. The Content Types & Entries drawer will open.
  2. Select Entries, to open the Entries listing screen.

Search and filter entries

If you have a large number of entries in your project then you may find it easier to use the filter panel to narrow down the number of entries displayed. The filter acts as a faceted search, building a search query based on the filters selected.

The entries you see in the entries listing and the options that are present in the filter panel are reflective of user permissions, based on the roles that a user is assigned to.

Search by title

If you are looking for specific entry you can use the title search box to locate an entry by its title. To begin searching type your keyword into the search box and your results will update in the entries listing.

The search query also takes into account any filters that are applied such as Content type or Language.

You can clear the keyword search by deleting the search term or by pressing the cross in the search box when it is active.

Filter by content type

You can narrow down the number of entries displayed by changing the content type dropdown from All content types to a specific content type in the list.

Filter by language

You can filter the entries by changing the language in the dropdown, if you have selected a content type then the list of languages will be reflective of those supported by the content type.

Filter by content owner

This filter allows you to see all content, where you are assigned as the content owner, defined in the entry properties panel of an entry. The content owner is usually the author that created the content.

Filter by published status

The published filter reduces the entries listing to those entries that are either published or not yet published. Those that have been published are available to the Delivery API.

Filter by workflow state

Entries transition through different workflow states defined by its workflow e.g. in the approval workflow there is an In progress, Awaiting approval, Declined and Done state.

When you have All content types selected from the content type filter then the list of workflow states is reflective of the workflows that are in use.

Whereas if you were filtered to a specific content type, then the states shown are based on the workflow of the selected type.

Translation status

If you have any entries that are available in multiple languages then the translation status filters are shown. The filter allow you to filter entries to those which are Available to translate - the default language has been published and those which are Not available to translate - the default language has not yet been published.

Reset filters

You can easily reset any filters that you have set by pressing the Reset filters link at the top of the filter panel. Reloading the entries listing from the drawer or selecting Entries in the breadcrumb have the same effect.